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Transactional and Expense Coordinator

Location:
Coventry
Job Description

Are you a passionate and reliable individual looking for a new role dedicated to Customer Care?

As an organisation, we demand constant innovation, and have an immediate opportunity for a Customer Care and Expense Coordinator to join our UK travel programme.

With a primary focus on assisting the workforce application and control the NGUKL travel programme, promoting adherence to travel procedures and manuals, administering company credit cards, and training employees in the use of the self-service online booking and expense reporting.

Different thinking for a Different world

Northrop Grumman is a leading global security company providing innovative systems, products and solutions in autonomous systems, cyber, C4ISR, strike, and logistics and modernisation to customers worldwide. In Europe, we are among the leading defence and security suppliers with 2,500 employees and long-established businesses in the UK, France, Germany, Italy, and Netherlands.

How you will make a difference

Your primary responsibilities for this job are as follows:

  • Perform a variety of tasks related to travel accounting, including processing business travel expense reports in the Microsoft Dynamics (MSD) system, ensuring compliance with company procedures and manuals, government restrictions and HMRC regulations.
  • Answer questions and provide guidance to employees regarding compliance with company procedures and manuals, government restrictions and HMRC regulations.
  • MSD travel expense subject matter expert to Northrop Grumman UK employees.
  • Conduct MSD travel expense training for new starters and existing employees, ensuring the training material remains appropriate.
  • Corporate Credit Card administration. Escalation of service issues to the Corporate Credit Card provider and ensure timely complaint resolution
  • Expense reconciliations.
  • Review traveller trip itineraries to ensure UK employees are booking appropriately, in compliance with company procedures and manuals. For example, opting for the lowest rates for air and hotel rather than personal preference or reward driven choices. Notify employees and their managers of exceptions and escalate unresolved issues.
  • Responsible for SharePoint intranet Travel website.
  • Lead and support the successful delivery of Travel Services in the UK. 
  • Undertake any other reasonable task as requested.

Key criteria required...

This position will interface with employees and various members of management as well as peer within the Travel Services and Accounting team. 

Essential criteria:

             A-Levels and experience in and accounting and customer service related position.

             Experience with travel program management

             Demonstrated problem solving skills

             Proven organization and priority setting skills

             Ability to achieve results and execute multiple simultaneous projects 

             Analytical, process management and data management

             A self-starter, with the ability to perform in a high volume fast paced environment.

             Demonstrate excellent communication, (verbal and written), and interpersonal skills.

             Proficient in Microsoft Excel, Word and PowerPoint.

             Ability to stay calm under pressure

             Attention to detail

             Applicants must be able to hold and maintain UK Government clearances

Also, we’d love it if you have...

•          Proficiency in Microsoft Dynamics

•          Expense report auditing background

•          Knowledge of HMRC travel regulations and guidelines

If you can do all this and more, you’ll enjoy a growing career as we work hard to continuously innovate the world of cyber security.

Additional information for your consideration...

You will need to be able to hold and maintain UK Government clearances

Being a part of Northrop Grumman gives you the opportunity to use your skills to make a difference in our mission of enabling global security. Our company grows because of our employees' dedication and commitment to achieving our mission, something we always remember. In return for working for us you will have access to a benefits package that provides you with flexibility to balance your professional career with your personal life, health & well-being benefits, discount schemes, pension benefits and investment in your future development.

We are committed to equality and diversity in our workplace. Northrop Grumman provides equal employment opportunities to all employees and applicants without regard to an individual’s protected status, including race, ethnic origin, colour, nationality, national origin, ancestry, sex/gender, gender identity/expression, gender reassignment, sexual orientation, marriage/civil partnership, pregnancy/maternity, religion or belief, creed, age, disability, genetic information, or any other protected status or characteristic.